III Archive Administration

1. ISO 15489-1:2001 Information and documentation – Records management – Part 1: General i ISO/TR 15489-2:2001 Information and documentation -- Records management – Part 2: Guidelines. This standard was derived from the Australian AS 4390 standard which was intended for records management. The standard refers to the management of records in any format and on any medium, created during the work of a public or private organization, or any private person who has the obligation to keep their archive holdings. The standard provides basic guidelines on how to store, process and use documentation (metadata) in any enterprise and institution at the state and local levels. This standard makes it an obligation for the creators of archival holdings to give organized and processed documents to the archives.

2. ISAD(G) 2:2000 General International Standard Archival Description. The standard contains general rules for describing archival holdings. The goal of the standard is to identify and explain the context and contents of the archival material in order to facilitate its accessibility to users and easily create a single information system within one or several archives.

3. ISAAR(CPF) 2:2004 International Standard Archival Authority Record for Corporate Bodies, Persons and Families. The international standard providing guidelines for making archival descriptions of legal and physical persons and families (creators of archival holdings). The main goal of this standard is to determine the general rules for making descriptions of the creators of records and context in which the records were created in order to facilitate the access to archival holdings and in order make it easy for the users to understand the context of creation and use of material, its meaning and importance, and in order to understand relations between the previous creators of holdings especially in the cases when legal persons underwent administrative changes and individuals and families underwent personal changes. The standard should also ensure an exchange of information pertaining to these descriptions among institutions, systems and networks. The purpose of the standard is to make uniform guides through archival funds.

4. EAD DTD:2002 Encoded Archival Description – Document Type Definitions. A standardized set of semantic rules and syntax for coding in the SGML (Standardized General Markup Language) or XML (Extensible Markup Language) for the purpose of web access and data search and exchange. Originally developed in the United States, it has become popular on the international level and is used for the web exchange of heterogeneous archival multilayer descriptions. It is used in the United States, Canada, Great Britain and Australia.

5. ISDF:2007 International Standard for Describing Functions The standard provide instructions for preparing a description of functions of corporate bodies in connection with the creation and use of archives. These descriptions clarify who has implemented a certain function/activity, how and why, when the function/activity started and when it stopped. The separation of the information about the functions from the information about the creators and description of the holdings makes it possible to reduce the repetition of information and to make flexible archival descriptions.

6. ISIAH:2008 International Standard For Institutions with Archival Holdings The goal of this standard is to enable the description of institutions whose main function is to preserve archival holdings and make it easier for the general public to access them. Since archives may be owned by other cultural institutions (libraries, museums), families or individuals, this standard or its subgroup may be applied on them, i.e. it is not limited only to classical archives.


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